- 2015-2020 in review
- Annual General Meeting of ALSFX 2019
- AGM of the Lake St. François Xavier Association; notes of report
- Notes of report on the ALSFX’s AGM (preliminary)
- ALSFX’s AGM
- The results of the vote
- AGM 2015: The President’s Opening Remarks
- Candidate to the Executive of the ALSFX?
- 2014 AGM; president's opening remarks
- Chart of the LSFX Association
- AGM 2013, Portfolio Wrap up
- 2013 AGM; president's opening remarks
- A Vision for Lake St. Francois Xavier
- Lake St. Francois Xavier's Association's executive
Annual General Meeting of ALSFX 2019
Fish restocking Fund (Stephen Yeats and others): $ 2,350 in reserve to the Fund and discussions on the future of this program. There would not be many fishermen. (But there were several fishing enthusiasts on the private wharves this weekend in Newaygo.) Need of a fish barrier at the lake exit before resuming restocking. Suggestion from someone to release larger trout; they would cost more but would not leave the Lake, according to him. The vote maintains the $ 10 contribution while waiting to decide on the future of the operation. (There will also be mention of the $ 5 for environmental expenses in the budget.)
Lake Health (Jim Clark): No invasive alien plants from last year's inventory, with boats, aquascopes and volunteers. The water is good; results on the ALSFX site (not found ...). (And what about the analysis using the VLMP Protocol?) Mathieu Madison was the resource person for future advice and action.
Buoys (Raymond Noël): "It's the responsibility of the municipality; ask them any questions." (Period.)
Financial Report (Susan Welsh): See the attached budget.
1. A fee for washing boats? Rep. Mr. David Zgodzinski: No; some will prefer to sneak rather than pay even $ 5. And the voluntary contribution already represents too much administration for what it brings back. Other ways are to be looked at to share costs with tourists.
2. We would like the Association to provide us with information about what is going on in the municipality. DZ I am here to answer your questions; and easy to join. Come to the City Council meeting. RN This is not a topic specific to the AGM. Time has been given to the mayor to answer questions in the past, and this has diverted attention away from our own affairs, while bringing individuals matters.
For such an assembly, the support by a Power Point, as it might have been the case a few years ago, could perhaps allow all those present to not miss anything. As the number of people in the room can still exceed that of the 75 members indicated in the budget, and the event only happens once a year, a PPP would seem to be justified.
With Google Translate and Linguee
AGM of the Lake St. François Xavier Association; notes of report
The annual general meeting was brilliantly presided over by the president of the Association, Mr. Raymond Noël. He also provided the translation of exchanges when required. We estimate the audience at more than 100 persons.1
Welcome and logistics
1. The president announces that there will be a chore on August 24 (Friday?) to make an inventory of aquatic plants. He invites potential volunteers for this operation to indicate it on the sheet in circulation in the room.
2. He asks people of the audience to put any questions in their own language; he will work to translate them when appropriate. He asks to be brief and book issues for the allotted time, unless there is a request for clarification or procedure on the current topic.
3. Despite the fact that the introduction of a new constitution is an important element of the agenda and calling for a vote, the President announced that, because of the unexpected absence of the key player, Mr. Thomas Morris, this topic will not be treated at this AGM.
4. Mrs. Colleen Horan, who among other things provided the secretariat services for many years for the Association, resigned from her post. One candidate, Mrs. Sheila Yeats, run for the vacancy at the Executive and was elected by acclamation. For want of candidates, its other seven members are re-elected. A recognition plaque, with the logo of the Association, is handed to Mrs. Horan with the thanks of her colleagues and the applause of the Assembly.
Brief report on the activities of the Executive
1. Three (private) buoys have been placed on the Lake in replacement of the small rafts indicating the beginning or end of a speed reduced to 10 km/h zone. One was bought by the Municipality; the Association had to pay for the other two. Navigation buoys have been reinstalled on the Lake late (in July) due to a problem with the used pontoon boat engine.
2. The Executive met with officials of the Viking Canoë & Kayak Club to discuss some problems. The Executive is persuaded that officials at the Club make sure that the procedure of washing of boats under the Club authority be respected meticulously, that its boats have appropriate stickers in accordance with this Regulation. They go even beyond their obligations by advising potential visitors to the Lake of the need to follow this established legal protocol. They will take care to not generate excessive noise during happy hours related to their activities; the exception being the use of the megaphone during their annual regatta.
3. Colleen Horan reminds that a sheet is in circulation in the room to receive the names and contact information for volunteers and preferences of service indication.
4. Mrs. Horan indicates that monitoring and washing of boat (?) services were not available prior to June 23, an unacceptable situation for the ALSFX which had to fill this gap. She follows with a strong plea for the Association’s move to support the resolution of the Municipality on its commitment to take over, for the MRC, the mandate for the service so far, very carelessly she noted, offered by the Coop des 4 Pôles at the Montfort Pavilion as well as for maintenance and (according to the Executive?) surveillance of crafts accessing the Lake from various places. She says loud and clear that the Association (unless it was about the Municipality) received (in a survey by email) a majority support of its members (or the population in the case of the Municipality) in this sense.
Mrs. Horan will give an example to justify this finding of negligence on the part of the Coop that would let unwashed boats getting into the Lake. (No defence on the part of the Coop seems have been reported or requested by the Association or the Municipality in regard of these charges...) (Here, we welcome any corrections or any accuracy that we would have missed.)
Mr. Noël will inform the assistance that some owners have not the regulatory sticker on their boat.
(Having not received copies of the financial statement where some details on this topic were indicated, it has been difficult to understand the presentation by Mr. Stephen Yeats.)
Have we heard that 1 500 trout had been released into the Lake in three years and that fishermen didn't so far not really caught any? Then the money would be misused. Once, FAPEL would have advised to release fish of 11 inches; but that was not the case. According to internal research, it was found for example that a relatively bigger number of trout had been introduced in some lakes compared to Lake SFX. The fact remains that the operation does not work. Should we install a barrier at the outlet of the Lake and clean the bottom of the streams that flow into it to allow the trout to spawn? One person mentioned that the same discussions took place at Lake Notre-Dame.
We were informed yesterday that Mr. David Clark had questioned the Executive about the lack of restocking in the Lake in 2017. (Without prejudice, because we were not able to hear his words at the AGM.) The budget for 2017-18 shows $ 0 as the amount spent on this item; (even if members had rejected, at the AGM of 2017, a request for the Executive to suspend the restocking for that period, do we understand).
The President indicated that it is the members who will tell the Executive what to do with this activity.
Mr. Jim Clark (?), in charge of this issue, makes the presentation. (We will resume in our own words what we were able to understand from his remarks.)
1. The 'Health of the Lake 101' workshop organized by the Association at the Montfort Pavilion on June 23 brought together many members and residents. Mr. Mathieu Madison, biologist teacher at Rosemont College and president of Abrinord, has provided valuable information on the protection of Lake Saint-François-Xavier, while answering the questions and exchanging with the audience grouped by tables-workshops.
2. The key points identified at the conclusion of the workshops were, among others:
a. The need for efficiency and upgrading of used waters facilities.
b. Prevention of the introduction of any aquatic invasive species.
c. The need to seek for sedimentation reduction (that origin from the riverbank and from the entire watershed) which seriously affects a lake. It is not only of public interventions, but of the measures to be adopted by each owner.
d. Monitoring of programs to evaluate the quality of the water (and the degree of eutrophication of the two basins of the Lake.)
e. Communication and awareness; not to mention the problems of access to the Lake.
3. Next steps
a. Evaluate the choice and effectiveness of follow-up programs on the quality of the water and the status of the Lake.
c. Work with the Municipality in the case of treatment or evacuation of waste water, including septic systems facilities.
d. An amount has been allocated for a possible mandate for a working group on the development of an environmental action plan over 5 years for the Lake. (The item "project - environment" budget shows $ 368 for 2017/18 and $ 4,100 for 2018/19.)
From what we understood from the presentation of Mr. Russell Watson:
The Association is in need of a website to communicate with members (and the public...), to share information quickly and conveniently; particularly on the topics and actions of its program, like the VLMP. The Association receives requests for information and it is necessary to use such means of communication.
We need a workforce.
The website could be shaped on Lake Barron’s one [it would be under construction and functional within two months. (?)]
A draft of a new constitution had been communicated to the members. Several people in the audience had questions on the subject, despite the fact that the president had mentioned that the presentation on this issue would be re scheduled due to the absence of the key player.
Some said that more time should be given to members and more discussions be allowed before adopting a document of such importance.
In front of these observations, Mr. Raymond Noël offered interested parties to send their comments on the submitted version. He added that new versions would be proposed in response to the evaluation of suggestions, and that the discussion planned for this year would be postponed to the next AGM.
Question period related to the activities of the Association
1. Mr. Dave Clark asks if we make sure that, when launching of boats occurs at the beach, the washing procedure is respected. Mrs. Horan tells him that it is very difficult to always monitor what is happening at the beach. Many people are obviously not aware of the danger of introduction of invasive plants in the Lake.
2. On the question of who determines an offence and gives a ticket, the undersigned was answered that it is an employee of the Municipality. (It would be the attendant at the Montfort Pavilion, will we be told by someone else.)
3. On the Constitution, Mr. Dave Clark suggests having a meeting of volunteers to work upon. Mrs. Diana Jegou believes that it should be discussed at a general meeting, perhaps the next AGM. Mr. Jacques St-Laurent also thinks that it would deserve a whole general meeting.The president says that members will be asked what they prefer and propose that the matter be deferred to the agenda of the 2019 AGM. Adopted!
4. About the mentioned research on the issue of the fish restocking, Mr. David Clark asks that the reference to this research be communicated to members. The president said that everything will be available by internet. Mr. Stephen Yeats interprets the meaning of Mr. Mathieu Madison’s words explaining that it is not really here an environmental issue, but rather a social one.
Mrs. Susan Welsh made the presentation of its financial statements.
She has reformulated the presentation.
There will be $ 4,500 (?) for the 5-year environmental plan project. The Executive was asked if an appeal to the Lake Saint-François-Xavier Environment Fund had been made for this project. The President replied that it had not yet been made. Councilor and former Treasurer of the Fund, Mr. David Zgodzinski, indicates that the project would fit well with these organization selection criteria.
There is also a sum for the translation of the constitution made by professional services.
General question period
1. Mr. XYZ: Concerning the environmental plan (?), there is a place on the Lake where was identified of the most important environmental problem, but on which we're not leaning, it is at the outlet of Lake Thurs(t)on in the Lake Saint-François-Xavier Newaygo basin. Following the destruction of the beaver dam at the first Lake, the bottom of the Newaygo basin at the head of this bay has been and remains elevated from 2 to 3 feet, so that now full of aquatic plants are even flowering. The ALSFX should ask the Fund to finance a study and a restoration project for the status of this bay. Mr. David Clark pointed out that it will be difficult to clean up this place and that we might refer the problem to Mr. Mathieu Madison. The President of the Environmental Fund states that any request from the Association for an analysis/project in this case or any other will be considered.
2. The undersigned asked the President by what right he had sent, on behalf of its members and unbeknownst to them, a letter of support for the resolution of the Municipality, adopted the previous day, asking the MRC to let it take over the management of the Montfort Pavilion and the maintenance of Orphans’ Trail, among others, from the hands of the Coop des 4 Pôles. How such could be done, by the Municipality or the Lake Association, without allowing a defense to the body referred in front of these charges of negligence? In response, Mr. R. Noël recalled the conclusive results of a survey to members on the matter and his right to act on their behalf. He did not comment on the second question.
3. Mr. David Clark, about ?, reminds that the Executive must be the spokesperson for all and not for a particular group.
4. Mr. R. Noël will indicate that, in the case of the restocking, the Executive had not received directive of the members.
5. The President recalled that the Environmental Fund AGM will take place on 11 August, at 9:30. The Regattas and the community gathering will be held next Saturday, July 28, (at the beach and at the Montfort Pavilion).
(Automatic translation with Google translate following for now.)
Security on the lake
Mr. Raymond Noël points out three points:
1. Swimmers venturing beyond the shoreline on the Lake should be accompanied by a boat as they may not be seen and be hit.
2. Boats and other non-motorized crafts should run along the shoreline and should not risk motorboats endangering them or as well affect their movement.
3. Motorized boats must give priority to those that are not.
4. Inaudible question from Ms. Beauchamp.
5. Mrs. Diana Jegou will report that swimmers leave the beach and go well beyond the belt that delineates it in the Lake, thus putting themselves in danger and forcing the motorized boats to be very careful.
6. According to Mrs. Jegou, the buoys are misplaced in terms of their distance from the banks. Mr. Russel Watson will reply that they had to install them at full speed. Everything should be rectified.
By Carl Chapdelaine
1. We were in first row and often only the translation of the exchanges in the room, most often in English, allowed us to follow the progress. Nevertheless, we could not understand everything; especially since, having announced the non-renewal of our membership, we had not received the financial statements with the overview of the few projects we were going to discuss.
With the use of Google Translate.
Notes of report on the ALSFX’s AGM (preliminary)
President, Mr. Raymond Noël, also chairs the Assembly
1. Mr. Noël first recalls the rules for the conduct of the Assembly. Mr. Adrian Hausermann will be contributing to the translation of the interventions in the other language. Then follows the approval of the agenda and of the minutes of the 2016 AGM.
2. It is immediately time to proceed to the election which will reshape the Board of Directors (Executive Committee) of eight members, following the resignation of two of its directors. Members in good standing had received, at the entrance, the ballot with about ten names, either of the six outgoing directors, or of the candidates wanting to access the Committee. (The President will explain us that the Executive Committee and each of its directors are expected to seek a new term every year. But it was common in the past that the confidence of members is granted, by show of hands, and that their mandate is renewed for another year. Vacancies can be filled by acclamation if the number of candidates does not exceed the number of resigning directors. In any other case, the election brings, among administrators out, the three getting less than others faced with the score of the new candidates).
Candidates will be asked to introduce themselves; then we proceed to the vote. Counting will be done behind the scenes, under the supervision of Mr. Jacques Saint-Laurent; results will be announced during the meeting. (Six members out of the Executive will be all re-elected; while among the four new candidates, Mr. Jim Clark (?) and Mr. Morris (?) will also be joining them.)
1. The two small speed sign rafts on the Lake. The president informs us that one of the two has been replaced. The other will be also; but discussion is going on sharing tasks and costs with the Municipality and on the liability involved.
2. Invasive plants. R. Noël takes the words of his July 6 e-mail and lists the actions taken by the Executive Committee on this issue: «We are very concerned about the encroaching Eurasian Milfoil – it is already in several lakes in and near the municipality."
He explains the intention behind the legal consultation about the involvement of the Association in a cooperative agreement with the Municipality concerning the application of the by-law on the protection and access to bodies of water. The Municipality, he says, is committed to two visits per season on the Lake. Furthermore, the control operated by the Coop des 4 Pôles, at the public dock of the Pavilion of Montfort, was to begin on June 24. The ALSFX has therefore formed a team of students to raise awareness of those who put any watercraft in the Lake at the obligation to wash it and to indicate where and how do it. The do-it-your-self boat-wash station of Montfort now being usable at all times.
3. Communications. Mr. Russell Watson talks about the success of the Association’s Facebook page, lined with sending bulk emails to members in addition to information. The proposed creation of a website would imply a very significant expenditure, while the Facebook page and e-mail system seem to be enough. The project was abandoned.
4. Constitution and Newsletter. Outgoing Director, Mrs. Shelagh-Jane Woods worked long on the proposed renewal of the constitution of the Association. The task remains complex and the involvement of all will be required to complete. Also, Mrs. Woods explained that the publication of the Newsletter, twice a year, weighs heavily on the shoulders of those who contribute actively. It is suggested to replace it with the dissemination of news through the Internet. Some members will oppose the disappearance of the Newsletter.
5. Lake protection and follow-up programs. Mrs. Colleen Horan explains how the collection of water samples and the measurement of transparency are done, under the Protocol of the VLMP (RSVL) which she and Mr. Felix Hausermann have ensured operation since many years. The VLMP for 2016 report is not yet available (internal problems to the VLMP). She also reminds the operation for several years with Notreau services, to check the quality of water for swimming at the sites chosen by Dr. Richard Carignan.
She also strives to describe the role of students who monitor access to water, at the Pavilion, the beach and the marina (when?). They do not wash but show how to use the station. They are paid (?), thanks to the Environmental Fund (?) She appealed to all to monitor compliance with the regulations on the Lake, with report on offenders and taking pictures. Photos at the Pavilion
Mrs. Edna Schell wonders why it is not first a responsibility of the MRC. The Chairman invited Mayor Genest to answer this question. Mrs. Schell talks about what is happening elsewhere and ask if such action has been taken. Mr. Noël indicates that the Association has consulted with other organizations.
The Mayor speaks of a sum of $ 5,000 spent by the MRC at the boat wash of Montfort. He explains that, for its part, the Municipality has committed funds for the awareness of residents and visitors to the danger of invasive species and to the new regulations. However, the active participation of organizations for the protection of lakes is essential. He cited the case of the close collaboration between local residents and the Municipality at Laurel Lake (fighting with the milfoil) and count on the ALSFX at Lake Saint-François-Xavier.
6. Historical water quality data. Mr. David Clark was invited to present the work he has done on the historical data about the quality of the water and the state of the Lake. He said having reacted to the finding of a recent and extensive study sponsored by WWF*-Canada on the state of health of the 25 key watersheds of Canada. * World Wide Fund For Nature, an international NPO, formerly named the World Wildlife Fund.
He described the results of his work of compilation and analysis of 46 years of data on the Lake. He indicates that he communicated with several small groups of residents recently, using a Power Point Presentation, and he's ready to do the same for all concerned. These results speak for the Lake and indicate a fluctuation and a degradation of the quality of water based on human action. It must be taken into account and induce action.
He recalled the report of the Réseau Inter-Lacs, 1998, which already showed a eutrophication (aging) of the Lake by, among other things, a lack of oxygen due to the supply of nutrients and the consequent increase of aquatic plants. This problem was particularly notable in the section of Newaygo (become, by its position upstream, a kind of sedimentation basin for the whole of the Lake). He regretted this year missed opportunity with the CRE to develop a Lake Health Master Plan.
7. Financial statements of the Association. Mrs. Susan Welsh, Treasurer, presents the table and issues a few motions.The one, worked out by administrator Jennifer Barnard, to jump a year of trout restocking (?), giving time to assess the still uncertain results of this operation, does not have the consent of the Assembly.
The one to let the membership fee be reduced when dealing with more than a year, attracted some support but was ultimately rejected. Mrs. Edna Schell will trace the origin of the environmental fund in the budget of the ALSFX, whith $ 5 intended initially to the reforestation of the shore (?).
Note: The presentation of the budget sparked with many interventions, questions and votes. It was a little similarly throughout the Assembly, so that there was no more time at the end for the Questions period. But the formula has probably pleased most and kept the interest of the audience.
8. Contribution of the Lake Saint-François-Xavier Environmental Fund to the legal consultation and monitoring of access to the Lake, from the budget of the Association, has also attracted several interventions. In answering, Mr. Jacques St-Laurent, the Chairman of the Fund, said that it is case by case, and for projects complying with its policy; but that organization does not automatically intervene in the budget of the Association.
9. Two issues linked with the outlet of the Lake, under the Chemin de Lisbourg have been raised. The Mayor asked what were the intentions of the Association, while pointing out that the water level of the Lake had been set by decree previously. (At the takeover of this road by the Municipality, this level control must be placed directly under its authority.) Mr. Raymond Noël indicates they had juggled with the idea of setting-up a net (or barrier to prevent the trout to disappear forever into the cascade that leads to Deer Lake) (?)
10. The Lake Health Master Plan. The undersigned, who had a question for the period normally reserved for this purpose before the close of the meeting but which was canceled, had to ask the president in private. Why had the Association refused to support the project for 2017, after it had been itself involved? Answer by Mr. Noël: Members of the Executive Committee felt they missed time and explanations to be able to approve the project. But a request was sent to the CRE for an overview of the program in question to the Committee, in order to assess the scope and possibly revive the project. (The project had been on the table for months and the Municipality had already adopted a resolution to accept to present it to the CRE, provided, among other things, that it gets the necessary sum from the Environmental fund. The Fund finally also declined, according to the Mayor, and for some similar reasons.)
Code of ethics. A question or suggestion remained on the tablet of the undersigned, for lack of time. It is whether, as for municipalities and other public bodies by the time running, the Executive would propose a code of ethics for its members, specifying among other things that they had to respect the objectives enshrined in the constitution, to act impartially and without partisanship, etc.
11. The Coop des 4 Pôles at the Pavilion of Montfort. Following an intervention on the presence of the Coop and its operations at the Pavilion, the undersigned understood that the Head of communications of the Executive Committee had asked all if they would be in favour of the withdrawal of this organization of the premises. There was no discussion on the suggestion, but a majority show of hands responded favorably...
Note: This report is not intended to replace the minutes, which will be prepared by the Secretary and approved by the members at the next General Assembly. Any information given, is conditionally, as the undersigned unfortunately could not seize or retain all the words exchanged. The corrections you want to make will be considered.
(Translation using Microsoft translator.) Carl Chapdelaine
Saturday, 9 a.m. to noon, will be held the Annual General Meeting of the Lake Saint-François-Xavier Association. In its July 6 release to members, the President, Mr. Raymond Noël, indicates that the prevention against the introduction of the encroaching Eurasian watermilfoil in the Lake would be the main item on the agenda. He recalls some of the activities of the Association that focus on this issue and the steps followed before the signing of the cooperation agreement now required by the Municipality for the application of the by-law concerning the protection and access to bodies of water. He underlines that two vacancies are to be filled at the Executive.
Traditionally, this General Meeting is open to all. Today, the President reiterated that "all residents can attend the meeting; but that only members of the association can vote. " The Executive members do not, unless there is to break a tie in the vote of the Assembly. (Section 4.3 b of the Constitution; as of May 6, 2006).
The item of the Eurasian watermilfoil wasn't the only one on the agenda: ' Other issues we will touch on include the Newsletter, our constitution, a website, financial results and a budget for next year.'
The president of the Assembly generally lists the procedure to be followed during the meeting, like the translation in the other language. So, he can ask that any questions on the part of the audience be reserved or deferred to the Question period. The time is always too short to allow long debates on the various subjects raised during the three hours period; especially when a secret vote must be conducted and the results immediately counted, behind the scenes. It should be noted that, contrary to the standard, you should not be discouraged to attend by the often quite cumbersome formalities in this kind of event.
Among the issues about which the undersigned, with around ten years on the Executive and under four different presidents has thought for already a few years, the duties of the members of this Council seems difficult to resolve. The President, elected by the members of the Executive, is the official representative of the Association. «He/she acts as required or authorized by law and exercises all the powers and duties confided in him/her by the Executive Committee. Then so, initially the Executive is master of the game. In practice, things may be different.
The democratic rule here too often seems to struggle with the need for action. Apart from the Treasury and the secretariat functions, others are assigned by the president to various administrators. But, while the full Executive seemed to participate in discussions and decisions under a first presidency, the endowment of powers of decision to portfolios heads, like for Lake Health, Lake access, Information, etc., appeared under the following be better able to create an action-oriented mode. In counterpart, the other members of the Executive, unless they can be associated to the decisions of the heads of sectors as to those of the President, might have felt discriminated in the prerogatives that seems given to them by the constitution. This multiplication of powers could, moreover, lead to policy decisions not sanctioned by the entire Executive; it could also sometimes create internal conflicts or confuse the contacts of the Association.
So what is the ideal formula? Since when any member of the Executive could be associated in the decisions of the President as in those of heads of sectors, seems to us to have been satisfactory, it is the formula that looks, to date, have given the best compromise.
Since this annual meeting which, in our opinion, is however not enough for members to express themselves, is so of even greater importance, be sure to attend.
The results of the vote
AGM 2015: The President’s Opening Remarks
LSFX Association’s AGM
July 18, 2015
Hello Everyone, Welcome to the LSFX Association’s 2015 Annual General Meeting. Remember this meeting is your meeting and your participation is critical to its success. With this in mind we have decided to keep the presentations to a minimum this year and provide as much time as possible for questions and discussion. The full presentations including the many slides edited out will be place on the Association’s Website after the meeting. Each presentation will be followed by a short question period of 15 minutes. Time will be managed closely and when the 15 minutes is up questions will conclude and we will move on to the next topic. In order to make best use of the time please focus your questions on the topic presented and formulate them as precisely as possible. This will allow more people to participate. There will also be a 1hour general question and discussion period at the end of the meeting. Once again try to state your questions /observations precisely to allow others to have their chance to participate. For those who wish to stay after the meeting we will be available to dialog on issues important to you.
In keeping with our focus on enabling you to participate I will also keep my message short this year. This Executive and in fact all the Executives across the years have worked very hard on your behalf in trying to protect and preserve the Lake Environment. Collectively they have accomplished a great deal. They have contributed their time, energy and resourcefulness in tackling issues we as a membership felt important. I am proud to say they have never acted unilaterally. They have always sought the guidance and approval from you their membership at AGM’s such as this one. As to be expected some of the initiatives have not been popular with everyone on the lake. As well, there is often an expectation that the Association should be involved in issues that are not within its mission. As a result there have sometimes been an undercurrent of grumbling and innuendoo, criticizing the Association and its Executive.
The Association's Constitution provides guidance on its mission within which it must operate. All changes to the Constitution must and have been approved by its Membership. The last update was done almost a decade ago, in 2006, and we are now working on a new version to ensure it stays relevant with current needs (you’ll hear more about this shortly). Based on the Constitution the focus of the Association is to preserve and maintain the Lake’s Environment and the nature-orientated lifestyle of its community.
On the positive side I hear often from those in the Lake Community that we should be able to solve problems cooperatively as a community. I believe this statement to be absolutely true, and we have a number of new members, thanks to the outreach and hard work of Monique King, which is to me an indication that there are more and more people who recognize that the best way to solve our problems is as a community. We must all recognize that this means being committed to the protection of the lake, being flexible enough to work with the solutions we have until better approaches can be found, and most importantly to be willing to participate and change. With this in mind I would like to offer all of you a challenge, both those here today and just as importantly those who were not able to be present. We have a difficult and serious challenge we need to address if we are to protect this lake for the generations to come, many of whom will be our descendants. Sedimentation is probably the most important factor in a lake’s life cycle. It comes in many forms: Shore line erosion, the disturbance of sediments on the lake bottom, run off due to large storms, poorly engineered drainage for roads and many more. All need to be addressed but the most important for this Lake Community is the destructive nature of the waves and underwater turbulence caused by motorboats, all sizes and all horsepower. I would like to ask all of you here to take away with you the challenge of controlling the detrimental effects of sedimentation, get together with friends and neighbors, particularly those not here today, look at all aspects of this important factor including the effects of boats, and see what solutions you can devise. If you need information or want to discuss ideas, call or e-mail me or the other Executives. I personally would love to be involved with you in cracking this difficult nut. We will set up a meeting before the next AGM where all of us can meet, pull together all the ideas and create a plan of action together. Lets call this the Presidents Challenge. If it is successful we will make it an annual event. In my experience we will never run out of challenges.
In closing I would like to recognize 2 Lake Residents who have made a significant contribution to the Association and the community over the last few years. Felix Hausermann for the excellent job he has done in performing the numerous tests on the quality and health of our lake and Diana Jegou for her excellent work in organizing our social events, such as the Pot Luck Dinner, which we all enjoy
Thanks Dave Clark
Candidate to the Executive of the ALSFX?
[Click to zoom the image] The regular procedure requires that a nomination of a member to the Executive is submitted to the Secretary, Colleen Horan, a week before the Annual General meeting, and signed by at least two members. You are requested to consider and prepare accordingly. It would be good that you read the contents of our Charter, available on our website below, on this page.
2014 AGM; president's opening remarks
Lake St Francois Xavier Association
July 2014 Annual General Meeting
Welcome to the Lake St Francois Xavier Association’s 2014 Annual General Meeting. The past year has been a busy one and your Executive has worked hard to identify and understand the issues that need to be pursued to ensure the lake is protected and preserved both now and in the future. They have also developed action plans to address these issues. These will be presented to you over the course of this meeting.
John Wilson will discuss Lake Health and cover the work we have been doing to identify the risks facing the lake. He will also present the results of the Bathemetric Survey done in partnership with the University of Ottawa and the results of a detailed analysis of over 30 years of tests on the quality of our lake and it’s aging process. As you will see the Lake Is talking to us, it has a story and it needs our help.
Raymond Noel will discuss Lake Usage and will cover the need to improve our control over access to the lake. He will also introduce a new initiative to address boating practices on a national level. As the last segment of the meeting he will introduce our Guest Speaker, Will Dubinsky, who is responsible for initiating and leading this important endeavor. Boating has a large environmental impact on the lake. It is still a very contentious issue resulting in a confrontational environment and a divided community. This initiative will result in Federal Regulations governing boating based on a scientific approach to understanding the impact of boating and the environmental needs of waterways across Canada.
Carl Chapdelaine will present an update on Communications focusing on the LSFX Internet Site and communicating electronically. This is a very important subject as it is our intention that this will become our primary method of communication. This direction is driven by both the need to control costs and to facilitate communications and networking within the community. Although there are still challenges to overcome, such as up-to-date e-mail lists and people’s wiliness to stay connected electronically, we will continue to move our communications in this direction at a suitable pace to allow everyone to adapt.
Edna Schell and Shelagh Jane Woods will present the Association’s Finances covering our past year performance and next years budget.
Colleen Horan will update you on Membership and Social Events. Many of you participated in a Pot Luck held a couple of week-ends ago. From the feed back I got it was a grand success. These events are important to develop a sense of community on the lake. They are a lot of work and we could use your help to organize the future ones.
As you sit here for the next 2 hours I would like you to give some real thought to getting more involved in your Association. Contrary to rumors that the executive is a political battlefield with lots of conflict, we actually have an excellent team and enjoy working together to protect this piece of paradise. We meet once a month an spend some time in between pursuing issues and activities. It is not a big commitment but it is a very important one. This year there will be an empty Directors position that must be filled. Louis Quenneville will be leaving the Executive due to work demands. I and the Executive want to thank Louis for his commitment and contribution over the years.
Now we get into the tough part of this Opening Message. I really didn’t want to go into this but I felt that not to would be a great omission and a failure on my part to meet my responsibilities to you. I believe that to avoid controversy and conflict only prevents us from learning from our experiences and ensures that the same choices and results occur in the future. It is with that philosophy that I am going to discuss my views on the septic and grey water issues on the lake and the Thurston Lake Sector Road project. There are 3 areas I want to cover:
The first is the Association’s role in all of this. Three AGM’s ago the membership ratified a position that the Association would restrict itself to environmental concerns that might arise from whatever proposed solutions were selected. That the selection of solutions were the responsibility of the Government Authorities and the Home-owners involved. This is the policy we have followed to-date and to this end we have requested that the Municipality share with us all environmental studies done and work with us in partnership to ensure that all risks to the lake are identified and addressed. In hindsight I think the Association could have played a valuable role in bringing the parties together and ensuring all issues were tabled and addressed. A lesson learned for the future.
The second is the approach the Municipality took, moving from multiple solutions that could have addressed all sectors of the lake to a single solution serving only the Thurston Lake Sector. This change in direction has been pursued despite significant input from the majority of affected residents that they were not in favor of that approach. It is clear that there were many drivers behind the Municipalities pursuit of the 9 Meter Road solution including: a reduction of car traffic on the Aerobic Corridor, their ability to meet their obligation to provide essential services, increased revenue due to a rise in property values and new development and probably many more. Somewhere along the path we moved from focusing on a real environmental risk to political agendas and a compromising of the democratic process.
The third is the most concerning of all, the behavior of the residents affected by this issue. It seems to me that all except for a few choose to duck their heads and hope that the whole thing would go away. How, when presented with evidence that their septic and grey water systems did not meet government regulations and presented a risk to the lake could they go underground and take no action either individually or as a group. In fact it is my belief that many of them have suspected the risks they present and have been in denial for years avoiding taking action to resolve them. I think, based on the knowledge and awareness everyone now possesses regarding environmental requirements that a more appropriate approach would have been to take the driver’s seat and put pressure on the Governments to work with them to find solutions and assist in implementing them. Instead they are faced with a costly solution that addresses only part of the problem and that they have to pay for. I am not the only one to share this view. I have been approached by many other residents who feel the same way.
The sad thing here is that by focusing on personal and political agendas and choosing to not participate we have failed to recognize the broader ecological risks that all of the potential solutions entail and find ways to mitigate them. In short we have failed the Lake which we all so dearly love and have not fulfilled our responsibilities as individuals and as a community to protect our environment.
So what are the lessons to be learned here so we are more effective in the future? What I have taken away from all of this is that we can no longer afford to ignore problems. Our current level of awareness and knowledge makes this an unacceptable course of action. We need to face problems and risks head on and work together relentlessly to address them. Anything less is not responsible in today's world. If we choose to not participate then we loose the ability to influence results and we run the real risk of loosing everything.
Well if past behaviors continue by now everyone is convincing themselves that I am talking about the person sitting next to them. Well, I want to be very clear that I am talking about every individual in this room and particularly to those who are not here but are part of this community. I include myself as well as I fight a daily battle not to ignore the things that I find unpleasant, threatening or do not fit with my agenda. I would request that you think hard about this and remember, the only failures are the ones where we do not learn the lesson they provide.
Thank you for your attention. I can now only hope that you were listening. Thee will be a lot of new information provide over the next 2 hour. This should be a very informative AGM that will put us on a much clearer path in our endeavors to protect this environment. I hope you enjoy it and decide to play a more active role.
President, LSFX Association,
Chart of the LSFX Association
L’ASSOCIATION DU LAC ST-FRANÇOIS XAVIER
STATUTES AND BYLAWS
1. General Information
1.1 Name of association: L’Association du Lac St-François Xavier
1.2 Head Office:
The address of the Treasurer
90 Elgin Avenue, Pointe Claire, Quebec, H9R 2K1
1.3 Objectives: The objectives of the association are to:
a) remove pollution from the waters of the lake and its tributaries
b) protect the shallows, shores and forestrial border of the lake and its tributaries against any form of degradation
c) sensitize the public to the problems of protecting the quality of the natural environment
d) apply to the Minister of the Environment for the studies and services available from the Lake Program
e) influence municipal authorities to adopt bylaws for cleaning the water and for the protection of Nature
f) support any other efforts aimed at improving the quality of life, for example: controlling the size and number of motor boats using the lake, increasing public security for residents, regulation of unauthorized camping and the preservation and development of the Aerobic Corridor as a natural habitat
g) ally with the Fédération des Associations sur la Protection de l’Environnement des Lacs (FAPEL) and its associations to pressure government authorities for legislation, bylaws and the budget which will ensure the protection of lakes.
2.1 Membership is restricted to one membership per household located within district 5 of Wentworth-Nord, as defined by the municipal map (copy of district 5 map attached)
2.2 Any single person aged 18 or over from the membership household (or with written authorization from the membership household) may vote to represent that household as defined in paragraph 2.1. This is restricted to one vote per household, and each person may vote only once.
2.3 Honorary Membership: A person who has rendered outstanding service may, upon recommendation of the Executive Committee, be named Honorary Member.
3. Annual Fee
3.1 All voting members must pay an annual fee, the amount of which is to be determined at the annual general meeting.
3.2 Only paid members have the right to vote at the meetings of the Association.
4. General Meetings and Voting:
4.1 A General Meeting must be held each year in the summer, at the time and place indicated in the notice.
4.2 Special General Meeting: a Special General Meeting may be convened by:
a) order of the President
b) resolution of the Executive Committee
c) the written request of at least ten percent of the paid up members, addressed to the President or Secretary, and specifying the purpose of the meeting. Upon receipt of such a request, the Secretary is to convene the meeting immediately.
Notice of the Special General Meeting must include an agenda; no subjects other than those indicated on the agenda may be discussed.
4.3 Notice of General Meeting: The notice for either an Annual or a Special Meeting, signed by the secretary and indicating its location, time and purpose, must be either posted in the appropriate public places, or communicated to members by any other procedure chosen by the Executive Committee.
a) At all general or special meetings, voting shall be by the showing of an appropriate marker, unless an eligible voter calls for a secret ballot.
b) the meeting chair will abstain from voting unless there is a tie, in which case the chair will cast the deciding vote.
5. Executive Committee Composition and Meetings:
5.1 The Association will be administered by an Executive Committee comprised of a maximum of 8 elected members.
5.2 If through resignation or any other reason, a vacancy occurs on the Executive Committee, the Committee may appoint someone to fill the post and assume the rights, privileges and duties of that position until the next general election.
5.3 Nominations: Nominations for office, signed by at least two members, shall be presented to the Secretary at least one week before the Annual General Meeting.
5.4 Meetings of the Executive Committee: The Executive Committee shall meet at least three times a year, these meetings being called by the Secretary at the request of the President. Other meetings may be convened by the Secretary at either the President’s request, or that of three members of the Executive Committee. Any resolutions signed by all members of the Executive Committee will be as valid as if they had been adopted during a general meeting duly convened and held.
5.5 Notice of Executive Committee Meetings: A notice indicating the time and place of the meeting, must be sent to each member of the Executive Committee.
5.6 Quorum for the Executive Committee: Four members of the Executive Committee constitutes a quorum.
5.7 Meeting Procedures: The President is the Chair. In the President’s absence, the Vice-President will take charge. All members of the Executive Committee have the right to vote, with the majority carrying the motion; in the case of a tie, the chair casts the deciding vote.
5.8 The members of the Executive Committee are elected every year at the Annual General Meeting. A maximum of 3 executive members may be replaced every year, unless there are more openings on the executive than three.
6. Executive Committee Duties:
6.1 Duties of the Part President: the Past President will act in an advisory capacity to the President and other Executive Committee members, providing continuity in the association’s activities, and will be responsible for any specific portfolio agreed upon between him or her and such members.
6.2 Duties of the President: The President is the official representative of the Association. b He/she presides at all meetings of the Association and the Executive Committee. He/she acts as required or authorized by law and exercises all the powers and duties confided in him/her by the Executive Committee.
6.3 Duties of the Vice-President: The Vice-President shall, in the absence, death, disability, or resignation of the President, replace the latter for the remainder of the term, and shall exercise all the powers and duties confided in him/her by the Executive Committee.
6.4 Duties of the Treasurer: The Treasurer is the guardian of the funds, investments, debt, and of all valuable documents of the Association, which he/she shall deposit in the name and to the credit of the Association in the bank or Caisse Populaire so designated by the Executive Committee, and shall exercise all the powers and duties confided in him or her by the Executive Committee.
6.5 Duties of the Secretary: The Secretary keeps minutes of all the meetings of the Association. He/she shall see to it that all meeting notices conform the the bylaws of the Association or the law, and the bonds, reports, certificates and all other documents and records are properly updated and filed.
6.6 Duties of the Administrators; The Administrators perform the duties assigned to them by the President.
7.1 Travelling expenses: Members of the Executive Committee shall not receive any remuneration for their services except for the travelling expenses legally incurred while conducting the normal business of the Association and approved by the Executive Committee. All such expenses must be supported by valid receipts.
8.1 Signatures: cheques and other commercial documents may be cashed, accepted, endorsed and signed by the Treasurer and the Vice-President or President, or in their absence two members of the Executive Committee so designated by the Committee.
8.2 Documents requiring the signature of the Association may be signed by the President and the Secretary, or in their absence by two members of the Executive Committee so designated by the Executive Committee.
9. Adjournment of Meetings:
9.1 Adjournments: if a quorum is not obtained by 30 minutes after the hour scheduled for the meeting, the meeting is adjourned.
10. Amendments to the Bylaws and Statutes:
10.1 Amendments to these bylaws shall be proposed in writing by the Executive Committee , or by ten (10) paid members, to the Secretary, and approved by a vote of not less than two-thirds of the voting members present at a meeting duly convened by the Executive Committee.
10.2 A copy of the amendments must be posted to all members of the Association at least 10 days before the date of the proposed special meeting or the Annual General Meeting at which they are to be presented for a vote.
10.3 The amendments must be presented at the meeting and approved by two-thirds of the paid-up members present.
11 Financial Reporting:
11.1 A financial report shall be presented to the Annual General Meeting of the Association every year.
12. Fiscal Year End:
12.1 The fiscal year of the Association ends on June 30th.
(Last amendments approved at a Special Meeting of the membership held May 6th, 2006)
AGM 2013, Portfolio Wrap up
“As you can see, we are on a broader path and are exploring many new areas as well as thinking of what we have been doing in a different, more focused way. New initiatives are underway and more will start as to the work we are doing, which generate new knowledge and new ideas.
Our big challenge is time. We are only eight and the pace we can set is frustratingly slow. There is an old English saying “Many hands make light work”. I encourage you to take an interest and to get involved. It doesn’t have to be a lot of time .Just a few hours to review findings, do a little research and input your views and ideas would go a long way and would be much appreciated.
2013 AGM; president's opening remarks
July, 27, 2013
Welcome to the 2013 Lac St Francois Xavier AGM. I would like to acknowledge those
members in the audience that have been there year after year supporting their
Association and taking an interest in their environment. I also see new faces and
that is very encouraging as it indicates to me that our membership is growing and that
more residents of the Lac St Francois Xavier Watershed are taking an interest in its
health and its protection and preservation. In fact as todayʼs AGM unfolds you will see
that increasing the membership and growing everyoneʼs interest in the lake is key to our
collective success in protecting it. We need your help in growing the membership and in
growing that interest. We need your active participation and involvement in the
programs we are proposing to undertake and we need your creativity and ideas.
Remember, this is your paradise, your investment. If you donʼt protect it, no one else
will. It will be lost.
Some of you will have noticed that I used a new term in the previous paragraph;
“Watershed”. You will see it appear frequently in the presentations to come. It reflects a
new and broader focus in protecting and persevering the lake. The Lake itself is still
central but of equal importance is the Watershed that feeds it, in which it lives. It reflects
our belief that to protect the lake we must protect and preserve its total environment and
this thinking is now influencing everything we are doing from Lake Health, to Lake
Access, to Lake Usage, to Communications and yes to Membership and Participation.
I hope you will find this yearʼs AGM Interesting, educational and personally motivating,
encouraging you to take an interest and get involved.
Your Executive and a growing
number of Members have put in a great deal of energy, creativity and hard work over
the past year to get to where we are today. The year has been one of reflection on what
we having been doing and exploration into where to from here. New ideas and activities
have been initiated. The next few years will see what results they will yield and what
new paths they will lead to. The topics we will cover and the presenters are:
1) John Wilson will take you through our current thinking and proposed initiatives on
Lake Health. This will include results of existing programs, expanded testing
proposals, bathymetric surveys and related activities to better understand the lakeʼs
history, topography and current state so we can devise more effective programs to
monitor and protect it.
2) Raymond Noel will explore the topic of lake Usage and Lake Access. Central to
Raymondʼs presentation will be access to the lake, its importance and the
complexities of dealing with it.
3) Carl Chapdelaine will demonstrate the LSFX Website and the ideas we have for
evolving it to better meet your needs. The Website is growing in popularity and is
rapidly becoming our preferred mode of communicating and sharing knowledge. If it
is to reach its full potential we will need your ideas on how you would like to use it.
To round things out Edna Schell will update you on our Financial Health and Colleen
Horan will review Membership and Social Events. I will update you on the final outcome
of the Thurston Lake Class Action which has left us in a very strong position to protect
and preserve the Lake and its Watershed. However, as I will explain during the update,
to fully benefit from the capability we have acquired will require everyone to stay alert,
identify risks and provide ideas on how to protect our environment.
That brings me to my message to each and every one of you. It is no longer possible to
sit back and play a passive supportive role. Our footprint, the human footprint, on the
Lake St Francois Xavier Watershed is significant and is growing larger every year. This
is putting ever increasing pressure on the lake and its environment. The risks in front of
us are real and the potential for them to materialize are high. The Thurston Lake event
is a clear and frightening demonstration of how fast things can go very wrong. Each of
us must stay alert, identify emerging problems and risks and get actively involved,
through your association, to address them. As I said in the Spring News Letter, if you
donʼt take an interest what happens is your fault as an individual.
In Closing I would like to do two things. One is to acknowledge Adrian Hausermann and
his interest and commitment to the Lake and the Association. Adrianʼs career is taking
him away from the lake for the foreseeable future. It was wonderfull having Adrian, a
young resident, on the executive. His perspective was refreshing and very valuable, as
it will be his generation that will become the custodians of this piece of paradise. I would
hope that more young residents will choose to take an interest and get involved.
Lastly I want to bring to everyoneʼs attention to the fact that there is an empty seat at
the AGM today. Probably the first time since the very first Lake St Francois Xavier
Association was formed back in the late 1960ʼs Tony Cheasa is not present. Tony
passed away last fall after a long battle with cancer. He is an inspiration to us all. His
interest and commitment to this area was total. I for one will always see him sitting out
there providing his calm and unique view on events and take strength from my
memories of him.
Have a great meeting. Remember this is for you so get the most out of it.
A Vision for Lake St. Francois Xavier
It is my belief that each and every one of you are here in this area because you love nature and want to preserve the lake and its’ environment. With everything that is facing our lake community right now the Lake Association Executive needs your help.
With this in mind, I would like to enrol you in the effort to find solutions to protect our lake environment. Not just a few of you but the entire Montfort/Newaygo community. Not in a passive role but as active participants working with the executive to preserve the lake, its environment and our way of life up here.
This can not be done by a few. It requires a total community effort and the time to become involved is now. I am encouraging you, in fact I am asking you to step forward and become part of the team focused on preserving our environment.
Dave Clark, President
You are representing an other lake association? We would like to do some file-trading with you, share a web page or a chronicle maybe.
Lake St. Francois Xavier's Association's executive
President Raymond Noël 450-226-7820
Vice President Monique King
Treasurer Susan Welsh 450-226-6015
Secretary Colleen Horan 450-226-3214
Director Carl Chapdelaine 450-226-1294
Director Shelagh Jane Woods
Director Frédéric Brousseau
Director Normand Daigneault